FAQs

Determine what school or District building your group would like to use. The district map is a good starting point to determine where all District buildings are located.

Any individual, group, school, or non-school organization wishing to use any of the District facilities or equipment must do so by completing a facility use request online via https://hsd2.gofmx.com/
or by completing the paper Facility Use Request Form. Submit the application form via email facilityrentals@hsd2.org, or mail to
Harrison School District 2 
Finance Department / Facility Rental
1060 Harrison Road, Colorado Springs, CO 80905.

Submitting the Application for Use of School Facilities constitutes a guarantee to the Board of Education that the group will be responsible for the use of premises as outlined in the District Regulation KF-R,  and on the General Guidelines for Facility Rental Request Form.

Payments are required ten working days in advance of use. Please pay by check, money order, or cashier’s check made payable to Harrison School District Two. 

Contact the Facility Usage office via email facilityrentals@hsd2.org or by phone at (719) 920-6750.
Office hours are Monday - Friday from 7:30 am to 4:00 pm.

Fees collected for facility usage cover many items, including:

• Offsetting a portion of the increased maintenance cost for fields/facilities due to wear and tear
• Offsetting a portion of energy needs required for usage of indoor facilities (HVAC, lighting, etc)
• Covering the cost of District personnel required to be present during the activity (i.e. custodian, theater manager, etc.)
• Supporting a portion of expenses for the Facility Usage office, including personnel expenses and facility usage management software program fees
• Allowing for purchase/replacement of District equipment used by outside groups due to wear and tear (volleyball systems, scoreboards, etc.)
• Replacing any consumables used by group during activity (i.e. theater tape, lighting gels, etc.)
• Any additional revenue will be invested back into facilities

Yes. The hours requested in the application are the hours that your group has permission to use District facilities and should reflect all set-up, rehearsal, program, and takedown time needed.

The building principal or their designee will review and give initial approval of facility use. The application is then forwarded to the Facility Usage office for final review and approval. Application is not approved until you have received confirmation from the Facility Usage office. Upon approval, the application will serve as the permit and must be made available for review upon request by district staff during facility use. Groups failing to produce this permit will be asked to leave the premises immediately.

• Approval of facility usage will be based on several criteria, including, but not limited to:
• Eligibility of the individual or group to use District facilities.
• How the building use fits in with or impacts scheduled school activities at the site or previously approved building use activities.
• Whether custodial or other staff help will be needed and, if so, if it is available.

If a District employee is available to operate specialized equipment needed in theater or stadium use situations.

School activities should always have priority over non-school activities. In no case shall verbal commitments for facility use be considered in any way binding upon the District. 

School district property insurance and comprehensive general liability insurance do not extend to community or other groups using school facilities. The district may require non-school groups to provide certificates of insurance in the following amounts:

a. Entities which can establish coverage under the Colorado Governmental Immunity (“Act”) must provide certification of proof of insurance at least to the limitations provided in the Act and acceptable to the district.

b. All other entities not protected by the limitations of the Colorado Governmental Immunity (“Act”) must provide a certificate of insurance in the amount of at least $1,000,000 per occurrence and $2,000,000 aggregate for all facilities except the swimming pool.

All requests for a facility rental on a weekend will be dependent upon space availability and the district's ability to secure a custodian, or appropriate staffing, for the activity. If approved, a minimum three hour fee for a custodian will be assessed. Requests will not be processed on Saturdays and Sundays.

Payment may be made by mail/in-person at the Facility Usage office.

Checks can be made payable to HARRISON SCHOOL DISTRICT 2 and mailed to or delivered in-person to:
Harrison School District 2
Attn: Finance Department / Facility Use
1060 Harrison Road
Colorado Springs, CO 80905

Cancelations by the organization can be made by contacting the Facility Usage office in writing via email.

Cancelations can also be made by logging in to your FMX account.

• Find the request on your calendar.
• Click on 'respond' in the upper right-hand corner. List the date and time that you are canceling.

 If you have questions, contact the facility usage office at facilityrentals@hsd2.org or (719) 920-6750.

A full refund of the rental fee for a cancelation of a reservation will be given if the facility can be rented to another party for the date canceled.

In case of cancelation of the rental by Harrison School District 2 due to inclement weather, mechanical problems, etc., the District will attempt to reschedule the rental or issue a full refund.