After Hours Staff Activity Guidelines

  • If utilizing an outside instructor(s)/entity for activities such as yoga, Zumba, cooking classes, etc. the following criteria must be followed:

      • The Principal and respective Superintendent for that location must approve the activity in writing and send the e-mail to the Insurance/Risk Management Office (sshupe@hsd2.org).

      • The activity must be conducted outside normal school hours.

      • Participation must be voluntary.

      • A Building/Facility Usage agreement must be completed by the instructor/entity and returned to the school prior to any sessions being held.

      • The instructor(s)/entity must provide the District with a Certificate of Insurance for General Liability Coverage showing at least $1M per occurrence/ $2M annual aggregate and add the District as an Additional Insured onto their General Liability Coverage and provide the District with a copy of the endorsement confirming such. The Certificate issued needs to include a hold harmless clause showing that the instructor(s) agrees to indemnify, save harmless, and defend the District from and against any and all claims, demands, actions, debts, liabilities, and attorney’s fees arising out of, claimed on account of, or in any manner caused or contributed to by the instructor, his/her agents, servants, or employees. Prior to any session beilg held, the Certificate of Insurance needs to be provided to the Insurance/Risk Management Office (by mail or hand delivered to Harrison School District Two, Insurance/Risk Management Office, 1060 Harrison Rd., Colorado Springs, CO 80905 or by fax to 719-579-2138 or scan and email to sshupe@hsd2.org).

      • Each participant must sign the Harrison School District Two Waiver and Release of Liability form prior to participating in the activity. These forms are to be maintained by the building for no less than 6 years + the current year for adult participants.

      • A waiver and release of liability form must be completed by the parent/legal guardian for any minor child(ren) participating in the activity. These forms are to be maintained by the building until the minor child reaches age 18.

      • If the instructor/entity requires an additional waiver/release it will be their sole responsibility to collect forms from participants.

      • If non-participating District students are still present in the building when the activity is being conducted, the instructor(s) and any non-employee participants must be fingerprinted and have a background check completed in Human Resources prior to any sessions being held.

     

    If activity is an internal competition for employees with no outside instructor(s)/individual(s)/entity being utilized, the following criteria must be followed:

    • The Principal and respective Superintendent for that location must approve the activity in writing and send the e-mail to the Insurance/Risk Management Office (sshupe@hsd2.org).

    • The activity must be conducted outside normal school hours unless it does not interrupt the normal work schedule (i.e. wearing a pedometer to see who logs the most steps during the day, “Biggest Loser” type competition, etc.)

    • Participation must be voluntary and limited to employees ONLY.

    • Ensure the statistics on each employee are kept confidential.

    • Each employee must sign the Harrison School District Two Waiver and Release of Liability form prior to participating in the activity. These forms are to be maintained by the building for no less than 6 years + the current year.

Contact

  • Insurance Risk Manager
    Sherie Shupe
    719-579-2011
    719-579-2138 Fax