Because of the fast turn around time for requisition approval, the use of procurement cards, and the increased petty cash there should be VERY LITTLE NEED FOR A CHECK REQUEST.
Original invoice MUST accompany all check requests. Order forms or confirmations are NOT acceptable.
When turning in items purchased by an employee for reimbursement, sales tax WILL NOT be reimbursed. Please deduct sales tax when calculating the amount to be paid. It is the employee's responsibility to use preferred methods of purchasing, such as a PO, pcard or petty cash.
If you want to use a vendor that does not accepts purchase orders (i.e. Walmart, Hobby Lobby, Michaels) please seek alternative vendors that will accept our purchase orders (i.e. Target, King Soopers).
If you have used a vendor more than 3 times and paid that vendor with a check request, please process a purchase order for future purchases.
Walmart is NOT a preferred vendor for Harrison School District #2. Walmart will not take our purchase orders or our checks. Take your purchase to Customer Service, along with the grey Walmart card, to purchase with our tax exempt status. When shopping, please keep this in mind and only use Walmart as a last resort.
We have a corporate account with Sam's Club. Please call Vivian Harvell to set up your business membership.
We do not allow purchases from Craigslist or Ebay. They are private vendors and the quality and dependability of the items purchased are not guaranteed.
Questions? Contact Jill Beyer in Accounts Payable at 579-2039.